Facility USe and Rentals

Hosting Events on Campus

Coconino Community College provides a variety of campus spaces to support meetings, classes, and events. Whether you’re organizing a small meeting or a large event, campus facilities are available to help you meet your goals.

Facility Contact
928-226-4297
facility@coconino.edu

Community Rentals & External Use

Coconino Community College facilities may be available for community and external use, providing flexible spaces for meetings, events, and programs that align with the College’s mission and policies.

Available spaces may include:

  • Classrooms for trainings, workshops, and educational programs
  • Meeting rooms for small group gatherings or professional meetings
  • Larger venues and common spaces for events, presentations, and community functions
  • Outdoor areas or designated campus locations (as approved) [cloviscollege.edu]

Please note:

  • All external use requires submission and approval of an Event Request Form
  • Space requests are reviewed based on availability and College priorities
  • Additional services (IT, facilities setup, security) can be requested as part of the process
  • All events must follow College policies and procedures for facility use

Spaces for Staff & Faculty

Faculty and staff can utilize a range of spaces across campus, including:

  • Classrooms for instruction or workshops
  • Meeting rooms for team gatherings or presentations
  • Common areas and larger venues for campus events

These spaces are designed to support both instructional and non-instructional activities.

DO I need to submit an event request?

If you are external to CCC, yes. An event request is always required. 

You Need to Submit an Event Request If:

  • You are an individual or organization outside of Coconino Community College
  • You are booking a classroom, common space, or parking area
  • Your event includes more than five attendees from outside CCC
  • You need support from a CCC department such as IT, Facilities, Marketing, or Security
  • You plan to serve food or host outside guests
  • You want your event listed on the College’s master event calendar

Are you CCC faculty or staff? Get more information about scheduling your event. [LINK TO INTRANET]

Getting support for Your event

When you submit an event request, you can indicate what support you need from CCC departments. Campus partners will review your request and follow up to confirm availability and details.


Support services available through the event request process include:

  • IT Support – Technology setup, microphones, sound systems, and audiovisual equipment
  • Facilities – Room setup, tables, chairs, staging, and breakdown
  • Security – Access coordination, parking management, and extended hours coverage
  • Marketing and Communications – Promotion and communications support, subject to approval and availability

Plan Ahead

Space is scheduled on a first come, first served basis, so the earlier you submit your request the better.

• Submit your event request as soon as your date is confirmed, and no less than 10 business days before your event. Events requiring special setup, outside guests, or support from multiple departments may need more lead time.

• Two weeks before your event, you will receive a verification email and invoice. Review both carefully and notify us of any changes to your setup, date, or timing.

• Two weeks before your event, contact us to schedule a final walk-through and technology test. 

• Payment is due five business days before your event.

• One week before your event, parking permits will be arranged if needed. Events open to the public or with more than 50 attendees do not require parking permits.

Note: Events scheduled during the first or last week of the fall or spring semester may be subject to additional restrictions.

 

Getting started Reserving a space

Ready to reserve your space? Submit an event request and start planning your event at Coconino Community College.

Request Event Space

Policies & Expectations

Use of campus space is governed by College policies and procedures. By submitting an event request, you agree to follow these guidelines, which help ensure spaces remain safe, accessible, and aligned with the College’s mission. [LINK TO THE PROCEDURE?]

Space Rental Information

Frequently Asked Questions

Related Programs

Financial AidSupport ResourcesTutition and Fees